Email

If you are a USU student or employee, you can set up an Aggiemail account. Login to Banner and choose the Aggiemail link under Personal Information. This will take just a few minutes.

How to log into Aggiemail

To log into your Aggiemail account, go to the http://aggiemail.usu.edu. Enter your A-number and Banner password. A screen will display a list of messages in your Inbox.

Sending an Email

To send an email, click the Compose Mail link at the top of the screen. There are three boxes where information can be entered.

In the To: box, type the address of the person for whom the message is intended. An example of an email address could be someone@cc.usu.edu or someone@yahoo.com. If the message needs to be sent to multiple people, multiple email addresses can be entered by separating them with a simicolon and a space. Depending on your email provider, you may have to separate addresses with comma or place them on separate lines.  You can then click the links to add a Cc or Bcc address if desired.

Cc: stands for carbon copy. If an email address is entered into this box, a copy of the message will be sent to that address. The original recipient will be able to see the email addresses for everyone who received a carbon copy of the message. This feature is often used in the business world. For example, if someone wanted to send a message to a co-worker, and wanted the co-worker to know this same message was sent to the boss, then the boss's address would go in the Cc: box. The boss would see that he was only sent a carbon copy and know that he does not need to reply to the message.

Bcc: stands for blind carbon copy. Bcc: is similar to Cc: except the recipients in the To: box do not see the email addresses of those in the Bcc: box. In the case above, if the employee used Bcc: instead of Cc:, the co-worker would not know the boss also received a copy.

The Subject: box is for a short description of the email to be used by the sender or receiver later to easily find the email. It is a good idea to set this to something descriptive but concise to help you find it later if you need.

The main message box lets you enter the actual text you are sending to the recipient. Some email providers allow only text in the message box, but more and more include the option for graphics or pictures. This is generally a bad idea, as some recipients may not be able to open the content if their email provider can’t handle the graphics. Check your message carefully for spelling and grammar. If you are in a feisty mood, save your email draft until the next day. If you think it still looks appropriate after you have cooled off, go ahead and send it. Very little communication via the internet or similar networks can be withdrawn after it has been sent. Also keep in mind as you are writing that the recipient does not have the benefit of body language and the tone of your voice to help understand your meaning. Although not always appropriate for professional communications, emoticons, text-based smiley or frowning faces, can help the reader interpret your message. The same sentence with and without a :) could have two totally different meanings.

Attach a file

Email is a simple way for people to communicate. Because the messages are usually limited to simple text, attachments may be used to send a data file along with the email. This could be a picture, a music file, a spreadsheet, a Powerpoint presentation, etc. In most email applications, the attachment symbol is a paperclip, but it could be something else like a little disk.

Opening an Attachment

After receiving an email with an attachment you will see the name of the file at the top or bottom of your email. If you click on the name of the file, your computer will most likely ask you if you would like to open the file or save it to your computer. If you choose open, you will be able to see the file, but it will be gone if you close it. If you want to save it, choose a location on your computer where you will be able to find the file later. The desktop is a common choice for saving the file temporarily, as it can be easily found and then moved later if you wish to save it permanently. After saving, you can open the file and work with it like any other file on your computer.

Sending an Attachment

Attaching a file to an email requires only a little more effort than sending an email. To attach a file to an email message, click on the Attach a file link. You will have to browse to the location of the file you wish to attach and then double click the file or highlight it and click Open. More than one file may be attached to an email by repeating the procedure described above, although you should be careful to not load too many attachments to an email. A lot of small attachments or even one big one could cause your message to be returned to you for being too large.

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